<h1>Find Office Jobs in Guildford</h1>
From PA to Admin and HR roles, we work across a number of sectors, with positions of all kinds, at all levels. Part time, full-time and contract work, whatever you&rsquo;re looking for, we&rsquo;ll help you find it.
Browse roles available in the area at the bottom of this page, and if you can&rsquo;t find the right one for you, contact one of our recruitment experts today.&nbsp;
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Guildford

** Event Support Administrator **6 MONTHS CONTRACT TO START IN JAN 2025Interviews: w/c 25th Nov 2024 &amp; w/c 2nd Dec 2024<ul><li>Salary £27k-£30k</li><li>Start Date: Jan 2025</li><li>Based in Guildford, Surrey</li><li>Hybrid Working: 2 days WFH, 3 days on office</li></ul>Our client based in Guildford is seeking an experienced Event Support Administrator. This role will be offered on a 6 Month Contract to support the team with all pe-event activities for their upcoming UK Event in 2025. You will also have the opportunity to attend the 3-day live event with all expenses paid. You will support the Marketing Department &amp; Customer Success Manager in all pre-event, operational and marketing planning preparation to maintain first class customer service. Key duties:<ul><li>Managing and resolving exhibitor queries efficiently via email and telephone</li><li>Ensuring deadlines are met (stand announcement forms, stand plans, exhibitor stand orders)</li><li>Keeping the exhibitor manual up to date with important event information</li><li>Creating visa letters for international exhibitors</li><li>Support any remaining new exhibitor onboarding</li><li>Data gathering &amp; preparation for event preview and show guide</li><li>Data collection for content programme</li><li>Exhibitor Training &amp; Support of the event app</li><li>Tracking exhibitor marketing activity</li><li>Pre-show team preparation including accommodation, parking, onsite schedule, badges, printing as required for sales &amp; marketing</li><li>Support Customer Success Manager with Sales Partner attendance &amp; co-ordination</li></ul>Requirements<ul><li>Excellent communication internally and externally</li><li>Excellent relationship management with clients</li><li>Excellent telephone manner</li><li>Highly organised</li><li>Good attention to detail</li><li>Proficient in MS Office and use of CRM systems</li><li>Team player</li></ul> Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Event Support Administrator 

Event  Support Administrator 

Property Administrator <ul><li>£24k-£26k based on exp </li><li>Annual discretionary Bonus</li><li>Excellent Training and Benefits offered</li><li>2 days working from home after training </li><li>GUILDFORD BASED</li></ul> Our client based in Guildford has 2 openings to join an expanding team.Property experience isn't essential but can prove helpful. The job can be demanding so being able to multi task and organisational skills are helpful.Key duties: <ul><li>To effectively manage a portfolio of properties ensuring that the requirements of clients are delivered in accordance with agreed service level agreements. </li></ul> <ul><li>To demonstrate within your day-to-day role appropriate controls to ensure the customer is at the heart of everything you do.</li></ul> <ul><li>Maintain accurate manual and computer records for each property, in line with company procedures and client requirements.</li></ul> <ul><li>To ensure the key performance indicators are met in relation to price achieved, time to sell, percentage under offer and stock turnover</li></ul> <ul><li>Ensure all written and verbal communications with clients, suppliers and all third parties are conducted in a business like and professional manner</li></ul> <ul><li>Action, record and file all incoming post, faxes and emails.</li></ul> <ul><li>Promptly deal with incoming telephone calls in professional and business-like manner and offer assistance in the absence of the person who the call is intended for.</li></ul> <ul><li>From time to time assist the Assistant Team Manager/Team Manager with ad hoc projects.</li></ul> <ul><li>To provide assistance to the Senior Property Sales Advisor/Team Manager as well as assistance to other team members during busy and holiday periods. </li></ul>Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Property Administrator

Customer Support / Admin Support RolesMultiple roles from Entry level to ExperiencedImmediate Start£25k-£35k dep on expBased local to Guildford, Surrey We are currently recruiting for a number of Customer Service and Admin support roles in and around the Guildford area.Would suit either recent Graduates or someone with some office based experience in administration/customer services. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Customer Support / Admin Support Roles 

** Legal PA **IMMEDIATE START <ul><li>Upto 55,000 Euros</li><li>Immediate start and Interviews</li><li>Based in Dublin</li><li>Hybrid working </li></ul>A leading Professional Services firm based in Dublin is currently recruiting for an experienced Legal PA. As the single point of contact for Partners and the completion of their work, the role will undertake all aspects of the Practice Assistant role, or where appropriate, manage the workflow by utilising Team Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service.Key Duties:<ul><li>Diary management </li><li>Preparation of external client meeting packs</li><li>Preparation and maintenance of client operational manuals</li><li>Attendance at internal operational meetings; preparing agendas, minuting, and following up actions</li><li>Co-ordinating monthly and quarterly client specific publications</li><li>Undertaking annual governance documentation reviews</li></ul>Requirements:<ul><li>Proven experience in a similar role, gained in a Legal environment</li><li>Sound inter-personnel skills as you would be required to liaise with colleagues at every level</li><li>Good organisational skills and ability to manage own time effectively within a fast-paced environment</li><li>Customer/client service focused</li><li>Attention to detail</li><li>Knowledge of Microsoft Office</li></ul> Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

LEGAL PA

** Healthcare PA/Secretary **IMMEDIATE START <ul><li>Upto £38k based on exp</li><li>Immediate start and Interviews</li><li>Based in London (City)</li><li>Hybrid working </li></ul>A leading Professional Services firm based in London is currently recruiting for an experienced Legal PA with experience of working in the Healthcare/Medical/NHS field.You will be working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service.Key Duties:<ul><li>Diary management </li><li>Preparation of external client meeting packs</li><li>Preparation and maintenance of client operational manuals</li><li>Attendance at internal operational meetings; preparing agendas, minuting, and following up actions</li><li>Co-ordinating monthly and quarterly client specific publications</li><li>Undertaking annual governance documentation reviews</li></ul>Requirements:<ul><li>Proven experience in a similar role, gained in a Legal or Healthcare/Medical/NHS environment</li><li>Sound inter-personnel skills as you would be required to liaise with colleagues at every level</li><li>Good organisational skills and ability to manage own time effectively within a fast-paced environment</li><li>Customer/client service focused</li><li>Attention to detail</li><li>Knowledge of Microsoft Office</li></ul>Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Healthcare PA/Secretary

** Legal PA **IMMEDIATE START <ul><li>Upto £38k based on exp</li><li>Immediate start and Interviews</li><li>Based in London (City)</li><li>Hybrid working </li></ul>A leading Professional Services firm based in London is currently recruiting for an experienced Legal PA.You will be working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service.Key Duties:<ul><li>Diary management </li><li>Preparation of external client meeting packs</li><li>Preparation and maintenance of client operational manuals</li><li>Attendance at internal operational meetings; preparing agendas, minuting, and following up actions</li><li>Co-ordinating monthly and quarterly client specific publications</li><li>Undertaking annual governance documentation reviews</li></ul>Requirements:<ul><li>Proven experience in a similar role, gained in a Legal or Healthcare environment</li><li>Sound inter-personnel skills as you would be required to liaise with colleagues at every level</li><li>Good organisational skills and ability to manage own time effectively within a fast-paced environment</li><li>Customer/client service focused</li><li>Attention to detail</li><li>Knowledge of Microsoft Office</li></ul>Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Legal PA 

** Client Onboarding Executive**LEGAL SECTOR - (Client Due Diligence and Anti Money Laundering)IMMEDIATE START <ul><li>Upto £30k based on exp</li><li>Immediate start and Interviews</li><li>Based in Guildford, Surrey</li></ul>A leading Professional Services firm based in Guildford is currently recruiting for a experienced Client Onboarding Executive. This will be Office based during probation and hybrid working upon agreement with line manager once fully trained and experienced in the role.You will be responsible for assisting the Senior Onboarding Executive with the management of the client onboarding process, with a particular focus on client due diligence (CDD) and anti-money laundering (AML) procedures. This role requires a keen eye for detail, a deep understanding of regulatory requirements, and the ability to build strong client relationships while ensuring adherence to compliance standards. Key duties:<ul><li>Perform in-depth CDD and AML checks on new and existing clients to assess their risk profiles</li><li>Ensure that client documentation and information are accurate and up to date</li><li>Investigate and analyse client backgrounds, business activities, and ownership structures</li><li>Identify and escalate any high-risk or suspicious client profiles to the AML compliance team.</li><li>Implement and enforce AML policies, procedures, and controls in accordance with UK regulations</li><li>Work directly with the Residential Property team to create clearer and more robust onboarding processes for the team</li><li>Monitor and report any unusual transactions or activities to the AML team that may indicate potential money laundering or fraud</li><li>Keep up-to-date with evolving AML regulations and implement necessary changes in the client on­boarding process</li><li>Build and maintain strong relationships with clients, ensuring a positive onboarding experience.</li><li>Communicate CDD and AML requirements to clients and guide them through the process</li><li>Address client inquiries and concerns related to CDD and AML.</li><li>Maintain accurate records, ensuring they are easily accessible for audits and reporting</li><li>Prepare reports on CDD and AML compliance for senior management and the AML team as required</li><li>Work closely with the MLRO, COLP, COFA and AML team to implement best practice across the firm</li><li>Undertake other duties as from time to time required</li></ul>Requirements<ul><li>Bachelors degree. Eye for detail. Strong understanding of Client Due Diligence and Anti Money Laundering Excellent client care skills.</li></ul>Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Client Onboarding Executive

** Trainee Legal Cashier **IMMEDIATE START <ul><li>Upto £28k based on exp</li><li>Immediate start and Interviews</li><li>Based in Guildford, Surrey</li></ul>A leading Professional Services firm based in Guildford is currently recruiting for a Trainee Legal Cashier. Candidate must have 1-2 years' experience of working in an accounts department.You will work as part of the cashiering team to help process client related transactions in a timely manner and to help ensure the firm is compliant with the Solicitor's Accounts Rules (SAR) in the handling of client money.Key duties:<ul><li>Prepare payments using the on-line banking software, ready for authorisation</li><li>Input client receipts/payments on the day of receipt in accordance with SAR</li><li>Printing, posting and banking cheques</li><li>Assist fee earners with queries in relation to client ledgers</li><li>Posting of sales invoices</li><li>Processing time write-offs</li><li>Process client to office transfers</li><li>Time transfers</li><li>Interest calculations</li><li>Preparation of client bank account reconciliations</li></ul>Requirements<ul><li>Demonstrable computer skills, including excel capability</li><li>High level of professionalism</li><li>A flexible approach to work tasks including a willingness to do extra hours if required (overtime will be paid)</li><li>Quick to learn and adapt</li><li>High level of attention to detail</li><li>Works well as part of a team</li><li>Ability to prioritise</li><li>Excellent communicator</li></ul> Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Trainee Legal Cashier 

** Legal PA **RESIDENTIAL PROPERTYIMMEDIATE START <ul><li>Upto £32k based on exp</li><li>Immediate start and Interviews</li><li>Based in Guildford, Surrey</li></ul>A leading Professional Services firm based in Guildford is currently recruiting for an experienced Legal PA with experience in Residential Property. The purpose of this role is to provide direct support to the fee earners.Key duties:<ul><li>Handle and manage transaction compeltions, with assistance from fee earners</li><li>Prepare completion statements and address any outstanding financial queries post-completion.</li><li>Handle all post-completion tasks, including timely filing, submission and lodging of documents with Companies House, HM Land Registry and/or other third parties, as appropriate</li><li>Communicate with clients, third party solicitors and other relevant parties to provide updates on progress of matters, address any questions or concerns they may have and in respect of all necessary post-completion actions.</li><li>Ensure all post-completion activities comply with relevant regulations and legal standards, including Anti-Money Laundering (AML) requirements and data protection laws.</li><li>Prepare correspondence and documents to include transcribing digital dictation.</li><li>Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.</li><li>Arrange for all copying to be done, in person if an office assistant is not available to undertake the task.</li><li>Make appointments, arrange meetings and to maintain an up to date diary for his/her principal(s).</li><li>Provide support to other secretaries as required, including guidance to junior and temporary secretaries when required to do so.</li><li>Progess client matters without fee earner supervision and in the absence of a fee earner.</li><li>Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.</li></ul>Requirements<ul><li>Previous Legal Secretarial experience</li><li>Experience in Post Completions</li><li>Prior experience with Companies House and Land Registry applications/Portal processes</li><li>Advanced IT skills</li><li>Excellent (speed) typing skills</li></ul>Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy.Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

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